One of the key innovations when it comes to QuickBooks is API technology.  An API, or “application programming interface”, is a piece of software that is designed to connect two other software packages.

The Power of Connections

Want for QuickBooks to “talk” to your website?  There are a handful of API software applications which you can purchase “off the shelf” that will allow you to do that.  Want for QuickBooks to connect to your customized manufacturing software?  Not every software program has a ready-made application ready to go, but there are companies like us at Digital Environment can write an API for you.

There are many APIs that can allow two or more programs to communicate with each other.

This concept doesn’t just apply to QuickBooks.  It applies to hundreds of software programs which need to work together.  As a result, there are many APIs that can allow two or more programs to communicate with each other.

Some are designed to communicate in one direction.  A transaction that was completed on a website and needs to be communicated to QuickBooks is a good example of a one-way API. Other APIs provide two-way or even three- or four-way communications.  An API that communicates between an inventory management software program and QuickBooks would most likely be a two-way connection.  As inventory is added, QuickBooks is also affected.  As inventory is sold by QuickBooks, the inventory management software is affected.  Of course, there are more complex examples – these are simple examples.

Why is this API technology important?

API technology allows us to take two separate software programs to collaborate and communicate with each other.  In the past, it was necessary to find programs that were “compatible” with each other.  We also had to work with operating systems (Windows, iOS, Linux, etc.) that would work with each other as well.  Using this technology, we can eliminate many of these problems.

Gone are the days where we must re-enter data from one program to another.  Now that the two programs communicate with each other, we have 100% accuracy and 100x faster processing speed for important tasks.  This reduces labor costs as well.  Who wants to retype data?

Flexibility, Thanks to API Technology

API technology also allows us to consider new software programs, including ones that will allow us to complete more tasks in the data environment.

API technology also allows us to consider new software programs, including ones that will allow us to complete more tasks in the data environment.  Considering that we can have an online store that manages our inventory orders, sales invoices, shipping, payment processing and more, without any direct input from us – that’s an impressive, efficient plan.  Better yet, we can add complexity to our businesses without too much labor or programming costs.

If you have an E-commerce website or are considering the possibility of building one, it’s a good idea to figure out what software and options you have for the business you own.  After you write out what different functions and tasks you want, do some research on what is available and what you need to build.  Even if you need a custom application, the costs for one are considerably lower than what you might expect.

With today’s technology, you can achieve more efficiencies and functions than ever before.